This unit relates to managing the creation, storage, recall and dissemination of business records within organisation-wide frameworks. Topics cover: socio-legal and business requirements for evidence; knowledge bases for representing functions and activities; managing access; designing and implementing recordkeeping policies, strategies and systems in accordance with industry and professional standards, including the International Standard for Records Management, and using recordkeeping business analysis tools (workflow, risk management, identification of vital records, functional analysis).
2 hr seminar/wk, 1 hr tutorial/wk
Students will be expected to spend a total of 12 hours of study per week on this unit. This will include:
and up to an additional 9 hours private study, revision and completing assignments.
Off-campus students generally do not attend seminar sessions, however you should plan to spend equivalent time listening to the MULO recordings, working through the relevant resources and participating in weekly discussion forums.
FIT5107, IMS3007, IMS5047
Completion 36 points at level 1
Joanne Evans
Contact hours: By appointment, via email or in class.
Sue McKemmish
Contact hours: By appointment, via email or in class.
Rebecca French
Contact hours: By appointment, via email or in class.
At the completion of this unit students will:
Examination (2 hours): 50%; In-semester assessment: 50%
| Assessment Task | Value | Due Date |
|---|---|---|
| Assignment 1 - Discussion Forum Postings and Class Exercises | 25% (20% forum postings, 5% class exercises) | Monday 8 August 2011, Monday 22 August 2011, Monday 5 September 2011, Monday 26 September 2011, Monday 17 October 2011 |
| Assignment 2 - Functional Analysis | 25% | Monday 19 September 2011 |
| Examination 1 | 50% | To be advised |
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For more information on Monash's educational strategy, and on student evaluations, see:
http://www.monash.edu.au/about/monash-directions/directions.html
http://www.policy.monash.edu/policy-bank/academic/education/quality/student-evaluation-policy.html
If you wish to view how previous students rated this unit, please go to
https://emuapps.monash.edu.au/unitevaluations/index.jsp
| Week | Activities | Assessment |
|---|---|---|
| 0 | Review the unit site in Moodle and ensure you are registered for a tutorial | No formal assessment or activities are undertaken in week 0 |
| 1 | Introduction | |
| 2 | Recordkeeping Frameworks and Standards | |
| 3 | Organisational Analysis | Assignment 1.1 due Monday 8 August 2011 |
| 4 | Functional Analysis | |
| 5 | Work Process Analysis and Risk Assessment | Assignment 1.2 due Monday 22 August 2011 |
| 6 | Recordkeeping Requirements | |
| 7 | Recordkeeping System Design | Assignment 1.3 due Monday 5 September 2011 |
| 8 | Recordkeeping Technologies | |
| 9 | Recordkeeping Policies | Assignment 2 due Monday 19 September 2011; Assignment 1.4 due Monday 26 September 2011 |
| 10 | Recordkeeping Strategies | |
| 11 | Recordkeeping Tools | |
| 12 | Recordkeeping System Implementation | Assignment 1.5 due Monday 17 October 2011 |
| SWOT VAC | No formal assessment is undertaken SWOT VAC | |
| Examination period | LINK to Assessment Policy: http://policy.monash.edu.au/policy-bank/ academic/education/assessment/ assessment-in-coursework-policy.html |
*Unit Schedule details will be maintained and communicated to you via your MUSO (Blackboard or Moodle) learning system.
To pass a unit which includes an examination as part of the assessment a student must obtain:
If a student does not achieve 40% or more in the unit examination or the unit non-examination total assessment, and the total mark for the unit is greater than 50% then a mark of no greater than 49-N will be recorded for the unit
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Submission must be made by the due date otherwise penalties will be enforced.
You must negotiate any extensions formally with your campus unit leader via the in-semester special consideration process: http://www.infotech.monash.edu.au/resources/student/equity/special-consideration.html.
Students are required to cite their sources and provide reference lists using the APA (American Psychological Association) standard for referencing academic papers as required by the Faculty of IT.
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You can find Monash's Education Policies at:
http://policy.monash.edu.au/policy-bank/academic/education/index.html
Key educational policies include:
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Prescribed texts:
Kennedy, J & Schauder, C 1997, Records management : a guide to corporate recordkeeping, 2nd edn, Addison Wesley Longman, Melbourne.
McKemmish, S (eds) et al. 2005, Archives : recordkeeping in society, Wagga Wagga, Centre for Information Studies, Charles Sturt University, N.S.W.
The AS ISO 15489 Records Management Standard is a major reference for this unit and students can access this and other relevant standards through the Standards: on-line premium database available through the library, see http://www.lib.monash.edu.au/databases/1274655.html.
Other references:
Electronically delivered course notes and other reference material will be provided during the course on the unit website.
Books and electronic material accessible through the Monash Library will be made available from a unit reading list.